Invitation to Bidders

Southeastern Idaho Community Action Agency, Inc. (SEICAA) is accepting bids for the provision of hot and frozen meals for its Meals On Wheels division. Each meal must provide at least 1/3 of the Required Dietary Allowance (RDA) established by USDA. The contract period will begin on July 1, 2023, and end June 30, 2026. A bidder’s conference will not be held. All questions are to be sent to information@seicaa.org no later than May 22, 2023, at 4:30pm. All questions will be responded to via email to all those that have requested a bid packet. Completed bid packages are due to SEICAA no later than close of business (5:30pm) May 30, 2023.

(Note: SEICAA is no longer accepting bids at this time.)

General Information

SEICAA desires to subcontract with a food service provider for the preparation of hot and/or frozen meals to be delivered by SEICAA Meals On Wheels. SEICAA Meals on Wheels has been providing nutritious meals to elderly and disabled homebound citizens since 1963. Meals On Wheels averages 100 meals daily to Bannock County residents. All potential food service providers must be aware of the following:

  • The successful bidder will be designated the Food Service Provider beginning July 1, 2023, and ending June 30, 2026. The contract must be designed to
    provide continuous service for the full term of the contract. The meal price for each renewed year of the contract will be negotiated separately. Negotiations
    will be based upon availability of funds and/or satisfactory performance levels in the preceding year(s).
  • No exceptions will be made to the time frames established for submission of documents.
  • The awarded Bid in its’ entirety, will become part of the contract signed by SEICAA and the Food Service Provider selected through this bid process.
  • If proposals are received that do not have any competition in the bidding process, the proposal will be evaluated by SEICAA staff members to determine the adequacy of the proposal.
  • SEICAA reserves the right to award the bid based on past performance, unit cost or business references.
  • SEICAA reserves the right to reject any and all bids.

Submission Instructions

The Bid Package is to be submitted in its entirety, along with any supporting documents. All sections of the RFP will become an integral part of the contract. Any attachments must be on letter size (8 ½” x 11”) paper. Incomplete bid packages will be rejected. All sealed bid packages must be mailed or delivered to the address below. Completed bid packages must be received at the SEICAA office in Pocatello, no later than Tuesday, May 30th, 2023, at 5:30 pm via one of the contact methods noted on the front page. Late or incomplete proposals will not be accepted.

Questions

There will not be a bidder’s conference. Questions must be submitted via email. All contact information is listed below. Deadline for questions is the close of business (4:30pm) May 22, 2023. All questions will be answered via email to all recipients of a bid package. Direct questions to: information@seicaa.org.